Microsoft 365

Microsoft 365 (formerly Office 365) is a secure online set of applications including Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, and Teams.

Microsoft Office Products Available

Kentucky State University is providing Microsoft Office to faculty, staff and students free of charge. This means the latest version of the full Office productivity suite, including Word, Excel, PowerPoint, OneNote, and more available for offline and online use to best equip you with convenience. As long as you are an employee or student here and we continue this offer, you will be able to use this software for free.

  • Install on up to 5 compatible PCs and Macs, plus 5 tablets (including iPad!)
  • Use with OneDrive for automatic device syncing
  • Gain valuable skills on the world’s most popular productivity software
  • Use the same programs as your professors to ensure full file fidelity

To get your Office follow these simple steps:

For PC and Mac:

1. Click the application picker on the top left of the page (nine dots)
app-launcher2. Click Office 365
Office-3653. Click Install Office
install-office4. Click Office 365 Apps
5. Double-click the setup file (normally in your download folder)
install-file6. Click Yes
7. Follow the on-screen instructions


For iOS and Android:

You will need your Kentucky State University e-mail account to sign in.

More information is located on the KSU Microsoft 365 Apps for enterprise webpage.

If you have trouble downloading, contact the IT Help Desk or visit the

Office 365 Download Issue webpage.

Email & Calendars

Microsoft 365 syncs emails, calendars, and contact information across your devices in real time, so it’s up to date, no matter what device is in your hand. 

Configure your Mobile Device – Your mobile device will not have email until it is reconfigured.


  • Access email from almost anywhere through a web browser using Outlook Web App.
  • Use Microsoft Office Outlook for a rich client experience and offline access to your mailbox.
  • Enjoy 25 gigabytes (GB) of mailbox storage space per user and send messages up to 25 megabytes (MB) in size.
  • Automatically apply actions to messages as they arrive using inbox rules.
  • Avoid email mistakes with automated alerts called Mail Tips.

Office Web Apps

Office Web Apps are touch-friendly web applications that let you create, edit and share your Excel, Word, PowerPoint and OneNote files from any browser.

You can share and simultaneously work on your documents with classmates, friends and co-workers. No need to merge different versions later.


  • Includes Microsoft Access, Microsoft Info Path®, Microsoft Outlook, Microsoft Publisher, Microsoft Excel and Microsoft Word
  • Edit documents read or edit Office documents in a web browser, and easily escalate into an Office editing session.
  • Built into SharePoint Online.
  • Enable coworkers in different locations to share, edit, and comment on documents with a familiar Office experience best suited to mobile devices.
  • Co-authoring enables web-based collaboration, allowing multiple people to edit Excel spreadsheets, build reports or documents in Word, and annotate One Note notebooks simultaneously.


OneDrive allows you to upload and sync files to cloud storage and then access them from a Web browser or local device.


  • Online file storage of 1 TB from PC, Mac, Web or Remote Access
  • Access files on the go with iPhone and iPad, Windows Phone
    Android, Mobile web
  • Work seamlessly with Microsoft Office across PC, Mac, and web Edit online at the same time as others Track versions
    Capture anything, get to it later
  • Free note-taking apps for your phone
  • Showcase your photos with online slide shows, e-mail slide shows, post to Facebook and Twitter, captions and geotags
  • Simple file sharing and you can share with anyone
  • Online viewing for Office files

Skype for business

Skype for Business connects people everywhere, as part of their everyday productivity experience. Skype provides a consistent, single client experience for presence, instant messaging, voice, video and a great meeting experience. Skype enables instant messaging (IM) and voice calling with people around the world who use Skype.


  • Get real-time presence information—including photos, availability status, and location—and enhanced instant messaging (IM) to connect efficiently and effectively.
  • Make voice calls through your computer to other Skype users in KSU or in other organizations that use Skype.
  • Create, moderate, and join pre-planned and on-the-fly audio, video, and web meetings with people inside and outside your organization.
  • Enhance online presentations with screen-sharing and virtual whiteboards.
  • Let others participate in your Skype conference calls even if they are not Office 365 or Skype Online users.


SharePoint provides a single, integrated location in the cloud where users can easily collaborate with students and faculty to share ideas and expertise, build custom team and project sites and solutions, find organizational resources, or search for information. Administrators can also invite external users to view, share, and collaborate on intranet site collections.


  • Simultaneously share and work on documents posted to SharePoint Online sites and document libraries using integration with Office Web Apps.
  • Help users store, work on, and export multiple files as a single entity by introducing document sets.
  • Use retention and auditing policies to help define document retention and expiration periods, provide access control and security, and enable tracking.
  • Improve the processes of managing and tracking information through the Unique Document ID service, which assigns unique identifiers to content.
  • Add 500 megabytes (MB) of storage for every user.
  • Access SharePoint Online sites and documents on mobile devices (including web-enabled mobile devices) using a simplified, text-only format.