Work-Study Assignment Process

  1. STUDENT - Determine that Federal Work-Study appears as an award on the Financial Aid Award Letter. Please check your student self-service, WIRED, account.
  2. STUDENT - Reviews the Job Listings and submits application.  Student then contacts listed supervisor to arrange an interview for potential employment. 
  3. SUPERVISOR – Receives applicant notification from ADP and coordinates preliminary interview.  Once the supervisor has chosen their applicant(s) to hire they click here (Supervisor Agreement to Hire form link to be entered here) and send student the agreement to hire form.
  4. STUDENT – Student will check email for DocuSign form and submit to Human Resources.
  5. HUMAN RESOURCES – Will send the student an email that contains a link for the background check process.  The email will come from a @kysu.edu email address.  Please note: If the student fails to reply to the email in a timely manner it will expire and prolong the hiring process. 
  6. FINANCIAL AID OFFICE – Will send an authorization to work form, from DocuSign, to the student and supervisor once notified from Human Resources that the background check has cleared. 
  7. STUDENT and SUPERVISOR – Will receive the final copy of the authorization to work form from DocuSign for record keeping.  At this time the student is eligible to begin working.
  8. PAYROLL – Will notify the student with an email link to get them set up in the ADP payroll system.  Note: Please address all payroll questions and inquiries to the Payroll Office.
  9. STUDENT and TIMEKEEPER – Student will record time in and out daily in the ADP system and the Timekeeper will report this information on a bi-weekly to the Payroll Office.