Cost of Attendance
The federal government requires Financial Aid Offices to establish a cost of attendance (COA) when calculating your eligibility for need-based aid programs. The cost of attendance is also referred to as a budget. Student budgets are differentiated by residency (Kentucky resident/non-resident) and career (undergraduate/ graduate). The standard components of the budget are tuition, travel, fees, room and board, books, and personal expenses, which is a combination of your direct and indirect costs. If you have unusual circumstances not reflected in your budget, please contact the Student Financial Aid Office for professional judgment (PJ) consideration.
Amounts for transportation and personal expenses are included in the established cost of attendance. However, your individual transportation and personal expenses will vary depending upon your location and lifestyle. For a further breakdown of the allowances in your cost of attendance, please contact our office. The cost of attendance used in determining eligibility for aid is a combination of direct and indirect costs.
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Cost of attendance for a single semester or for summer is pro-rated according to the length and/or amount of enrollment.
An over-award is financial aid that exceeds a student’s financial need and/or cost of attendance. When a student receives federal and/or state aid, Kentucky State University is required to adhere to all associated regulations.
All aid, including scholarships, grants, loans, tuition remission, 3rd party payments, housing waivers and benefits, awards and prizes, and other various programs must be counted as estimated financial assistance in a student’s total aid package.
It is the student’s responsibility to report all sources of estimated financial assistance. Examples include departmental scholarships, employee tuition remission, outside scholarships, alternative (or outside) student loans, third party assistance, housing benefits or waivers, etc. To report estimated financial assistance not already included in your aid package, complete the Report Other Aid form enclosed with your award letter. (or contact the Financial Aid office to report the additional source/resource). Reporting this information to the Student Financial Aid Office early will help prevent changes in eligibility that may result in reductions to financial aid.
When the Student Financial Aid Office identifies an over-award, adjustments will be made to the student’s aid package to ensure compliance with federal and state regulations. Self-help aid (i.e. loans and work-study awards) is adjusted before grant or scholarship aid. If an over-award occurs after aid has been disbursed, the student may be required to repay all or a portion of their financial aid to the University.
Institutional Aid Stacking Policy
The sum of all institutional aid received by a student cannot exceed Kentucky State University’s standard direct costs to be determined each year.
Direct costs include tuition, fees, actual room and board, and actual book costs.
Any funding paid by Kentucky State University may be considered institutional aid. Some examples are admission-based scholarships, departmental awards, employee tuition remission, KRS benefits, housing waivers and benefits, and athletic scholarships.
Kentucky State University reserves the right to adjust institutional scholarship awards when a student’s total institutional aid exceeds the designated limit.