Banner Support, Forms and Training

Kentucky State University utilizes Banner as the university's ERP and financial management system. Faculty and staff who require Banner access for day-to-day work related to recording and maintaining information/data for purchase requests and budget review should contact the purchasing department to learn more about the assignment of access and to schedule Banner purchasing training.

Requesting A Banner Account

Banner purchasing and/or budget access is a 2 step process:

1. Complete and submit a Banner Access Form to obtain a username and password to the KSU IT Department.  Please be as specific as possible about what access you need in Banner. It is recommend you follow-up to ensure receipt and processing. 
   
2. Submit the same Banner Access Form to the KSU Purchasing Department. Using the same Banner Access Form, identify which department budgets you request access to and whether you will be a purchase requisitioner or approver in the Banner system. Upon receipt the Purchasing Department will contact you to schedule required training and discuss access information with you. 
   

Requesting Changes to a User's Banner Requisition or Purchasing Access

Anyone requesting a change (addition/modification or removal of access to specific purchasing information such as Fund or Org Codes must complete and submit the Banner Access Form with the requested changes to purchasing@kysu.edu 

Forms

• Banner Access Form
• Change Order (Request Modification or Closure of PO)
  

Banner Finance Module Training

New User Training - Training is provided monthly by the Purchasing Department for any faculty/staff who submit or approve purchase requests using Banner. This training is required prior to assigning new access, and is recommended as a refresher course to existing university faculty/staff.  Register for training via email to purchasing@kysu.edu 

Fiscal Responsibility Training - Budget & PO Balance Reviews - Training is available by the Purchasing Department for any faculty/staff who are responsible for reviewing/monitoring budget(s) within banner as well as how to check the details of encumbrances and/or purchase order balances. Register for training via email to purchasing@kysu.edu 

NOTE: Due to COVID-19 no in-person trainings are scheduled at this time. Virtual/On-line training is available using Teams.