Kentucky State Professional Travel Fund Guidelines

Introduction

The Kentucky State University Professional Development Travel Fund is a Title III funded award program designed to provide support for University faculty and staff in professional development and research activities. The University recognizes the importance of faculty members being given the opportunity to interact with an active community of scholars and researches as a means of maintaining a high level of academic competency and growth. Likewise, the University recognizes the importance of staff members being given the opportunity to develop professional competencies in areas directly related to their unit work.

Under the current guidelines for Title III funding, funds my only be used for domestic travel to attend professional, educational, and scientific meetings, conferences, and workshops for the purpose of professional development which will benefit both the individual and the University.

Eligible individuals may be awarded professional development opportunities during the grant year. Award(s) will not exceed the combined total of $3,000 during the 2020-2021 grant year.

Full-time tenured or tenure-track faculty members, individuals who hold full-time research appointments, and full-time staff members are eligible to apply. Funding is not available for adjunct, emeritus/ae faculty, rehired retirees, or temporary employees.

Awards are contingent upon the recommendation of the Kentucky State University Professional Development Travel Fund Review Committee. Retroactive funding WILL NOT be considered. For the current grant cycle, Title III funds are available October 1, 2020 to September 30, 2021. Applications will be received between August 30, 2020 and September 1, 2021.

Applications must be submitted a minimum of thirty (30) business days prior to an event. Applications submitted less than thirty (30) business days prior to an event will not be considered.

All Professional Development requests must be reviewed and approved by the Committee and the Title III Office.


Application Process

Applicants must complete the online application section of this webpage for funding to be considered. The application must be completed in its entirety (including the submission of required documents) before the Committee will begin the review process.

Required documents/items include:

  • Completed Application (via website portal)
  • Departmental/supervisor approval (via website portal)
  • Conference/event agenda
  • Quote or cost of registration
  • Quote or cost of hotel accommodations (if applicable)
  • Quote or cost of transportation (airfare, bus, or car rental, if applicable)

Note: A confirmation email is automatically generated and sent to any applicant who completes an application. Please keep this email confirmation for your records.

After an application is completed it is forwarded to the Committee for review. Once reviewed, the candidate will receive notification from the Title III Activity Director, who chairs the Committee, regarding approval or denial. If approved, the Professional Development Activity Director will communicate the next steps in the process.

The Kentucky State University Professional Development Travel Fund and Title III Office complies with all University policies and procedures regarding travel and the procurement of goods and services.


Online Application Portal

Applicant Online Application

For applicants

Department/Supervisor Approval Portal

Department Approval

For department/supervisor approval


Awardees’ Responsibilities

Individuals who are awarded must:

  • Complete and submit the Title III Post-Travel reporting form to the Title III Office within 15 working days of return to campus or completion of professional development event
  • Complete all documentation required for reimbursement within 15 working days of return to campus or completion of professional development event
  • Schedule an appropriate opportunity to share the results of your award activity on campus

Important Dates

Applications are accepted throughout the calendar year. The Kentucky State University Professional Development Travel Committee typically reviews applications on a weekly basis. Applicants are encouraged to apply expeditiously because funds are limited and the opportunity is competitive.

Application Deadlines

For the current grant cycle, applications are accepted between August 30, 2020 and September 1, 2021.

Fiscal Year Deadlines

The University’s Fiscal Year closeout procedures impact funding availability. Funding will not be available May 1st, 2021 through July 1, 2021 unless covered prior to May 1, 2021.

Reimbursement Deadlines

All request for reimbursement for expenses such as per diem, mileage, etc., must be completed prior to August 30, 2021. Reimbursement requests submitted after this date will not be considered. Reimbursement requests for retroactive funding will not be considered at any time.


Please direct any questions to:
 
Dr. Timothy Forde, Professional Development Activity Director
timothy.forde@kysu.edu | (502) 597-6044
 
Mr. Micahel DeCourcy, Professional Development Co-Activity Director
michael.decourcy@kysu.edu | (502) 597-5500