Facility Reservation Form

To begin the FACILITY/EVENT request process, please complete/submit the form below.  All FACILITY/EVENT requests MUST be submitted NO LATER THAN TWO WEEKS PRIOR to the event to allow time for review and processing of your REQUEST.

An important update regarding the Hill Student Center and "Flex Area": 

  • The "Flex Area" does not include the "Food Court" space.
  • The "Food Court" space is reserved for KSU's dining partner and/or Auxiliary Services use in providing dining space during meal times and/or during other dining related events hosted by KSU's dining partner and/or Auxiliary Services.
  • The "Flex Area" in the Hill Student Center consists solely of the open-space (hallways) that immediately surrounds the "Food Court", but does not  include the "Food Court".
  • Therefore, if you are reserving the "Flex Area", you WILL need to request tables/chairs as the tables/chairs in the Food Court are NOT to be removed for use in the "Flex Area".

Questions? Please contact the Auxiliary Services Director listed on our website or send us an email at FacEvntReserv@kysu.edu with the subject line "Flex/Food Court".

An important update regarding the Hill Student Center: The "Flex Area" does not include the "Food Court" space. The "Food Court" space is reserved for KSU's dining partner and/or Auxiliary Services use to provide dining space during meal times and/or during other dining events hosted by KSU's dining partner and/or Auxiliary Services. The "Flex Area" in the Hill Student Center consists solely of the open-space (hallways) that immediately surrounds the "Food Court", but does not  include the "Food Court". Therefore, if you are reserving the "Flex Area", you WILL need to request tables/chairs as the tables/chairs in the Food Court are NOT to be removed for use in the "Flex Area". Questions? Please contact the Auxiliary Services Director listed on our website or send us an email at FacEvntReserv@kysu.edu with the subject line "Flex/Food Court".
If same as first, select again.
Please explain any abbreviations.
Is this a one-time event?*
If no, specify additional dates in next field. If yes, put "n/a" in the field below.
Example: Event repeated on January 1, 2020 and 1st of the month until 2025 from 1:00 p.m. - 4:00 p.m.
Is this a student organization event?*
If yes, please provide advisor information in next field.
If a student organization event, fill in advisor information. If not a student organization event, enter N/A.
Would this event need food/drinks/snacks to be provided?*
You can view our KSU dining partner's catering options by: (1) Viewing our Auxiliary Services home page; (2) Clicking on Campus Dining; (3) Then scrolling down to Campus Catering. Please read the very important information as to how you can help protect the University from a breach of contract with our KSU dining partner (as they have first right of refusal). The catering web link is available at: https://kysudining.sodexomyway.com/catering. (KSU entities-please remember: You must have a finished PO submitted to our KSU dining partner before your event, else our dining partner may charge you late fees or cancel the meal planned all together. So please plan accordingly. They *must* be assured of proper/timely paying of their costs and giving them the PO gives that assurance to them. External entities will need to talk with our KSU dining partner about methods of payment since external entities do not have access to KSU's Banner system.)
NOTE: ALL events that involve serving food/drinks MUST include the step of contacting the KSU's dining partner (as they have first right of refusal). If the KSU's dining partner is able to accommodate the event, there MUST be at least two to four weeks between the date of the event and when the requisition and PO are to be completed. If there is no PO provided to the KSU dining partner, they are under no obligation to provide food for the event, but may (instead) charge late fees or cancel the food/drink event all together.
This information will be used to check against the location you are requesting for viability. If your event is approved, you will still need to submit an official Work Order. To assist with the review of your request, please let us know what you need for this event -- e.g. tables, chairs, microphones, podiums, stage -- and if the event involves food, etc. [Some campus venues do NOT allow food or only allow food in certain areas.]
List the individual's Kentucky State University email address.
Please include the area code.
If there already is an event scheduled for your desired location, and if any conflicts could be resolved, please indicate which location you prefer here:*
I understand if I have requested the Hill Student Center/Flex Area, that this does not include the "Food Court" space. Therefore, I must request tables/chairs through a work order (if my request has been approved) as chairs/tables from the Food Court cannot be removed for use in the Flex Area.*
An important update regarding the Hill Student Center: The "Flex Area" does not include the "Food Court" space. The "Food Court" space is reserved for KSU's dining partner and/or Auxiliary Services use to provide dining space during meal times and/or during other dining events hosted by KSU's dining partner and/or Auxiliary Services. The "Flex Area" in the Hill Student Center consists solely of the open-space (hallways) that immediately surrounds the "Food Court", but does not  include the "Food Court". Therefore, if you are reserving the "Flex Area", you WILL need to request tables/chairs as the tables/chairs in the Food Court are NOT to be removed for use in the "Flex Area". Questions? Please contact the Auxiliary Services Director listed on our website or send us an email at FacEvntReserv@kysu.edu with the subject line "Flex/Food Court".