Request for Facility/Event Reservation

University Departments, Registered Student Organizations (via their advisors) and alumni may reserve space for Events at various Facilities on Kentucky State University’s beautiful campus. Venues include ballrooms, auditoriums, classrooms, theaters, multi-purpose facilities, green spaces, and more.

  • ALL EXTERNAL ENTITIES MUST: first contact Public Engagement and Community Outreach for information on the contractual process and rates. Do not proceed with submitting this request form and instead call (502) 597-6063 if you wish to request a space for your organization.
  • KSU DEPARTMENTS AND REGISTERED STUDENT ORGANIZATIONS (via advisors) MUST: click on the button below to begin the reservation process through the Office of Auxiliary Services.  This step in the process does not reserve space, but simply submits the request that will be reviewed by Auxiliary Services and applicable campus contacts.  An Auxiliary Services representative will follow up with either an approval or denial of the Request.  Requests initiated via email, rather than through this form, will not be considered; they will be discarded. If your event involves food, the Kentucky State University dining partner needs to be contacted as they have first right of refusal. If our dining partner is able to accommodate the event (that involves food), they will need to receive a PO otherwise they have no obligation to provide food for the event.  So please make sure you allow for two to four weeks for both your inquiry to our dining partner and for the needed/necessary internal processing of any requisitions and PO.

FACILITY/EVENT RESERVATION REQUEST FORM (click on the button below):

CLICK HERE

Your submission of requests signifies your agreement with and acceptance of the following “Guidelines for Events Held at Campus Facilities

Please report any concerns via e-mail to Auxiliary Services – FacEvntReserv@kysu.edu – who will address them with the applicable party.  If email is inaccessible, call (502) 597-5692.

FACILITY/EVENT RESERVATION CONTACT INFO:

Auxiliary Services
Julian M. Carroll Academic Services Building
Suite 317
FacEvntReserv@kysu.edu
(502) 597-5692