Employee and Group Travel

Kentucky State University faculty and staff in the performance of their job duties may be required to travel for work from time-to-time depending on the nature and requirements of their job. KSU organized and paid group travel may be necessary related to athletic and student events. 

Employees and group travel require an approved KSU Travel Request Form in order to proceed with business or group related travel that will contain either KSU paid or reimbursed hotel, transportation or both.  Requests to travel must be submitted as follows: 

  • All travel request forms must be completed in its entirety and submitted to the Travel Department via email to travel@kysu.edu a minimum of forty-five (45) business days prior to event. If your request is submitted less than twenty-one (21) business days prior to event, written approval by the Executive Vice President of Finance is required as part of your travel request submission. If your request is submitted less than twenty-one (21) business days prior to event, written approval by the President of the University is required.


Purchasing Department
Julian M. Carroll
Academic Services Building
Suite 241
400 East Main Street
Frankfort, KY 40601

Alexus Loyd
Travel Coordinator
Phone: (502) 597-6994
Email: alexus.loyd1@kysu.edu   

Monday - Friday
8:00 a.m. - 4:30 p.m.