And Justice For All / Complaint Procedures


RESOURCES


“And Justice For All” Poster

Recipients of federal assistance are required to display the “And Justice for All” poster. The poster is the primary method to inform customers of their rights  and should be visible in facilities during virtual and in person program delivery. Click on the links below to access the posters. The posters should be displayed in the specific size: 11” width x 17” height and 14 point minimum text size.


REASONABLE ACCOMMODATIONS

Recipients of federal funds are required to include an accommodation statement on all event announcements to inform individuals with disabilities and with limited English proficiency of their right and the process to obtain reasonable accommodations free of charge.

Faculty and staff are required to notify individuals of reasonable accommodations on all public-facing documents and any communication that announces events and activities.  The announcement for requesting reasonable accommodation should include the name, title, and contact information of the individual responsible for the event/activity.

Reasonable Accommodation for Language Access

Faculty and staff holding events and activities are encouraged to post language access notification in spaces with a lot of limited English proficiency stakeholder traffic in target languages.  All faculty and staff should be familiar with:

https://www.kysu.edu/documents/college-of-agriculture-communities-the-sciences/lep_bulletin_2017.pdf.
LEP Guidance - Civil Rights Compliance Laws and Regulations Video
LEP Guidance - Guidance on Meaningful Language Access Video
Bilingual Community Resources

The following statement should be included in all event and activity materials and announcements: If you need a reasonable accommodation to participate in this event, please contact (name of faculty or staff), at (email contact) or (telephone contact) no later than (include date). Language access services, such as interpretation or translation of vital information, will be provided free of charge to limited English proficient individuals upon request.

Babel notices should be utilized at any point when faculty or staff will provide the public with any content that is legally binding or that would result in serious consequences for the reader if not understood.  The babel notice (in multiple languages) will inform the reader that the communication contains vital information and will be inserted into important documents.

Sample Generic Babel Notice

Sample Generic Babel Notice

Reasonable Accommodation for Individuals with Disabilities

This institution is committed to providing equal opportunity for individuals with disabilities. We will make all reasonable efforts to provide auxiliary aids free of charge where necessary to ensure effective communication with individuals with hearing, vision, or speech impairments. Our goal is to ensure that individuals with disabilities have equal and effective opportunity to participate in or benefit from programs, activities, services, and resources in the most integrated setting possible.

The following statement should be included in all event and activity materials and announcements: In compliance with the Americans with Disabilities Act, Kentucky State University will honor requests for reasonable accommodations made by individuals with disabilities. Please direct requests for accommodations to: Event Coordinator’s name, title, email, and phone number. Requests can be served more effectively if notice is provided at least 10 days before the event.

See applicable laws:

COMPLAINT PROCEDURES

Discrimination may be reported to the supervisor, department head, or Civil Rights Compliance Officer. To file a discrimination complaint, contact Nancy Calix, Civil Rights Compliance Officer by email: Nancy.calix@kysu.edu; by telephone: 502-597-5233; or in writing and sent to 400 East Main Street, Cooperative Extension Building, Frankfort, Kentucky 40601.