Contracts

  1. Legal Form Assistance Request
    1. Activity Director completes form and forward to their VP
    2. Download Legal Assistance Request Form

  2. Speaker/Entertainment Contract
    Visit the Speaker Entertainment Contract page for more information and to download forms.
    1. The KSU Speaker/Entertainment Contract is used for visiting speakers and performing artists. This contract is required to define compensation, liability and tax responsibility. The contract must be signed by all parties prior to the event. 
  1. Soul Source Form
    Visit the Purchasing General Information page for more information. 

Sole Source Justification

  • Governance

In accordance with Kentucky Revised Statutes KRS 45A.095 and Kentucky Administrative Regulations 200 KAR 5:309, Kentucky State University may award the purchase of commodities, services, or equipment through noncompetitive negotiations from a sole source when it is determined that equivalent commodities, services, or equipment cannot be obtained from any other source.

  • University Requests for Sole Source Contracts

The Purchasing Department will require the requesting department to fill out a Sole Source Justification Form, stating any specific, technical, or proprietary reasons which would exclude any other vendor from supplying equivalent commodities, services, or equipment. The Purchasing Department may require a meeting to discuss the information provided on the form to ensure all necessary information has been documented.

  • Sole Source Contract Processing & Award

Any commodities, services, or equipment deemed to be available only from a sole/single source shall be posted on the Kentucky State University Bid Opportunities Web Page for at least ten (10) days prior to the award. During that time a vendor may challenge a sole source justification and provide documentation demonstrating that they can in fact supply equivalent commodities, services, or equipment. In which case, the commodities, services, or equipment would be competitively bid in accordance with Kentucky Revised Statutes KRS 45A.080.

If the sole source justification is not challenged by any other vendors, the buyer will issue a sole source determination, in writing, awarding the purchase of the commodities, services, or equipment to the vendor.

  1. Kentucky State University Personal Services Contract ($10,000 or more)
  2. Kentucky State University Personal Services Contract ($10,000 or more)

Click the following link to view/download a PDF of the PSC: 
Procedures to Establish a Personal Services Contract (PSC)

Speaker/Entertainment Contract 

 The KSU Speaker/Entertainment Contract is used for visiting speakers and performing artists. This contract is required to define compensation, liability and tax responsibility. The contract must be signed by all parties prior to the event. 

Steps to Process a Speaker/Entertainment Contract
View/Download Document

Speaker/Entertainment Contract
View/Download Document