1. To review requisitions and issue purchase orders in a timely manner and according to user requirements
2. To issue solicitations for goods and/or services to effect best value procurement
3. To resolve purchase order and invoice discrepancies to ensure vendor payments are accurate and timely to maintain good vendor relationships
4. To assist departments with vendor sourcing for commodities and/or services
5. To outline and communicate purchasing procedures to University community
6. To provide excellent customer service to campus community in response to all purchasing related inquiries
Unit Activities - Procurement Services:
1. Analyzed necessity and reduced quantity of departmental copies printed to eliminate unnecessary printing and effect cost savings
2. Reviewed and evaluated purchase requests for printing devices and supplies to promote and support cost savings initiative
3. Awarded contracts for banking services, payroll services, undergraduate catalogue, professional moving services, and evaluation of fixed assets system
4. Provided personalized training to employees on automated processes (electronic order placement system and online requisition system)
5. Initiated, analyzed, and made necessary adjustments to generate accurate reports
a. purchase order detail of incomplete/missing information
b. purchase order accruals/reversals
6. Examined information stored in purchase order system for retention and reporting to determine standard for archival purposes
7. Liquidated outstanding purchase orders for all University accounts (state, grant, auxiliary, and agency)
8. Reviewed and updated requisition approval table to eliminate incorrect account information and delete unnecessary data
9. Reviewed express mail options to establish preferred vendor for delivery services
10. Supported University departments with various campus activities (student registrations, convocations, commencement, homecoming, scholarship gala, and other special events)